Board Minutes - The Rotary Club of Yreka
September 11, 2008 @ Mt. Shasta Title Co.

Present: Matt Osborn (Pres.), Karl Greiner (Past Pres.), Paul McCoy (Treas.), Linda Thornburg (Sec'y), Board Members Eric Schoonmaker, Pam Hanson, Steve Thornburg, and Allison Wells-Leal, and guest Lori Fleck (Asst. DG).
Absent: Board Members Karen Dixon, Mike Pavlik and Sher Barber.

The meeting was called to order at 12:08 pm by President Matt Osborn.

o M/s/c (Eric/Steve) to approve the 8/14/08 minutes as written.
o Siskiyou Century was successful, but final figures are not yet available.
o 312 riders (down from 320 last year)
o Sponsors were also down a bit.
Club Service - Eric
o It was decided that it will be best to continue meeting at the Elk's Lodge. The Holiday Inn Express charges a little less ($300, rather than $325 monthly), but the room is too small for our club meetings.
o Re: the Christmas party, Eric will check with the Miner's Inn to determine if the price to rent their facility has changed. Karl heard that their rental fees have substantially increased.
o We hope to again share our holiday celebration with the other local Rotary clubs. There was consensus that all clubs should pay a share of the expenses based on their club size.
“Warmest Wishes” - Allison
o Allison proposed a county-wide Rotary Community Project to provide locally-accessible reserves of firewood to at-risk residents of our county, including seniors and families dependent on public assistance.
o KNF will haul wood to access sites at roadways. Allison will see if they would be willing to haul the wood into a designated place in Yreka where Rotary can then split it into usable size.
o It was agreed that Allison can talk to other clubs to get their support and their ideas of how best to carry this out. It seems like a worthwhile plan.
Treasurer - Paul
o The pros and cons of discontinuing the services of a CPA to do our books and accounting were discussed.
o M/s/c (Steve/Karl) that we add Matt Osborn, President, to our signature card at Premier West Bank.
o Paul distributed a general ledger statement for 9-1-08 to 9-30-08.
o Lori shared that no other clubs pay a CPA and we don't need an annual audit or review unless we believe there is suspected theft.
o Lori suggested that we consider buying into the Strategic Planning Program offered through Rotary, which is free.
o M/s/c (Karl/Allison) that we discontinue the CPA services, starting January 2009. Matt will write a letter to Gary Marlow to inform him of this decision.
o We discussed the possibility of increasing our dues.
Membership -
o Richard Conroy verbally requested resignation. Georgia has been ill and Richard felt harassed about his attendance at the Siskiyou Century. Matt will visit with Richard to further discuss his decision, as he is a valued member.
o Darrin Mercier has submitted a written request for a six-month leave of absence in view of his wife Carol's illness.
o M/s/c (Karl/Allison) we approve his request for leave of absence.
o Matt will check with Bill Duncan re: his lack of attendance.
o Leanna Dancer contributed $400 of her recognition points to Jerry Jereb to award him with another Paul Harris in recognition of his many years of dedication to Rotary and the Siskiyou Century.
o Steve requested that two brochures be ordered for use in new member recruitment. He suggested that we encourage members to bring a friend quarterly. Steve and Allison will meet to discuss new member recruiting ideas.
o Karl Greiner will be serving on the Nazarene building project committee starting January 1. He will then have limited time to work on extra projects. The new building will have a 395 person capacity with kitchen facilities. Karl has committed to work on the Civil War Days.

The meeting was adjourned at 1:06 pm.